Vacancy: Secretarial Administrator – Edinburgh

Secretarial Administrator (Grade 3) – CLAO Edinburgh
Full time; Fixed term (18 months)
Application deadline: Sunday 21 July, midnight

You’ll need excellent communication and audiotyping skills to efficiently handle administrative tasks, from diary management to invoice processing, ensuring smooth operations. You’ll also support the delivery of client-centred legal services across the network.

This role offers diverse responsibilities, including facilities tasks and training support, making every day dynamic and rewarding. If you’re an organised, fast typist who’s competent using Microsoft 365 applications and thrives in a fast-paced environment, apply now and be part of our team!

Main Duties and Responsibilities

• Assisting solicitors by performing administrative case related tasks
• Maintaining and updating case files within the case management system
• Audio and copy typing, drafting legal and other documents for your own office and across the CLAO network
• Reception duties with client and contact enquiries
• Dealing with all incoming and outgoing mail through various communication methods
• Processing case documents including downloading, photocopying and scanning
• Diary management
• Processing invoices and requisitioning goods and services through our internal purchasing system
• Using and monitoring Legal Aid Online (LAOL)
• Assist the Network and Systems Coordinator with delegated tasks
• Facilities tasks including Health and Safety, First Aid and Fire Safety
• Departmental training on administrative procedures including work planning and allocation for new business support colleagues
• Other general office and administrative tasks.

How to apply

Full details about the role and an online application are available through our recruitment portal (external link).